Illustration:- In the books of M/s XYZ Limited following voucher was entered:-

M/S XYZ LIMITED

CREDIT NOTE

DATE: 31.03.12

PARTICULARS

AMOUNTIN RUPEES
DEBIT: SALES RETURN ACCOUNT

5250/=

TOTAL

5250/=

CREDIT: M/S GIFT HOUSE

5250/=

TOTAL

5250/=

(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO. 55 DATED 31.03.12 ENCLOSED)

Later on, it came to notice that the amount was 525/= not 5250/=.

How shall you correct this entry in tally program in the books of M/s XYZ Limited?

Solution:

We shall alter or modify the above Voucher in tally as under:

  • Open Tally program.
  • Select your Company. In our case, we shall select M/s XYZ Limited.
  • Select ‘Display’ under gateway of tally.
  • Select ‘Account Books’
  • Since the above voucher is ‘Credit Note’ and ‘Credit Note comes under ‘Journal Register, therefore, select ‘Journal Register’
  • Select ‘Credit Note Register’
  • Voucher date is 31.03.12 so select ‘March’
  • Now, you can see you voucher on 31.03.12
  • Press enter on your voucher which is supposed to be modified. Here, we want to modify the voucher dated 31.03.12 of M/s Gif House, so press enter here.
  • Now the screen will be as under:-

To rectify the above voucher, you have to follow the following procedure:-

  • If you want to change the date, you just press ‘F2’ and give the correct date then press enter
  • Likewise in every field of voucher you can change any thing. In ‘Ref’ we need not to change any thing, we will just press ‘enter’
  • In Credit Particulars just press ‘Enter’
  • In Credit amount write 525
  • In Debit Particulars press ‘Enter’
  • In Debit amount automatically amount shall be shown as 525/=, if not then write 525 then press ‘Enter’
  • In Narration, you can change any details. If no change then press ‘Enter’
  • After you press ‘Enter on narration’ then finally tally asks you ‘Yes’ or ‘No’.
  • The screen shall appear as under:-
  • Here you just check that every thing is in order. If alright then press ‘Y’ other wise press ‘N’ and you again will reach in beginning of the voucher.

Note: Likewise above, cash and bank voucher can be alter after going into cash/bank accounts, debit, credit notes and journal vouchers under journal register, purchase under purchase register and sale under sale register.

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