Illustration:- In the books of M/s XYZ Limited the following voucher was entered by mistake:-

M/S XYZ LIMITED

CREDIT NOTE

DATE: 31.03.12

PARTICULARS

AMOUNTIN RUPEES
DEBIT: SALES RETURN ACCOUNT

5250/=

TOTAL

5250/=

CREDIT: M/S GIFT HOUSE

5250/=

TOTAL

5250/=

(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO. 55 DATED 31.03.12 ENCLOSED)

Later on, it came to notice that this voucher was not supposed to be entered.

How shall you cancel this voucher from tally program in the books of M/s XYZ Limited?

Solution:

Please note that there is a difference between cancellation and deletion of vouchers. In former case, the serial number of voucher is changed automatically but in case of later, serial number of remaining vouchers does not change and the cancelled voucher can also be seen.

We shall cancel above Voucher in tally as under:

  • Open Tally program.
  • Select your Company. In our case, we shall select M/s XYZ Limited.
  • Select ‘Display’ under gateway of tally.
  • Select ‘Account Books’
  • Since the above voucher is ‘Credit Note’ and ‘Credit Note comes under ‘Journal Register, therefore, select ‘Journal Register’
  • Select ‘Credit Note Register’
  • Voucher date is 31.03.12 so select ‘March’
  • Now, you can see you voucher on 31.03.12
  • Press enter on your voucher which is supposed to be modified. Here, we want to modify the voucher dated 31.03.12 of M/s Gif House, so press enter here.
  • Now the screen will be as under:-
  • Now, press ‘ALT +X’. After you give this command the screen will be seen as under:

  •  Finally tally asks you ‘Yes’ or ‘No’.
  • Here you just check that every thing is in order. If alright then press ‘Y’ other wise press ‘N’ and you again will reach in beginning of the voucher.

Note: Likewise above, cash and bank voucher can be canceled after going into cash/bank accounts, debit, credit notes and journal vouchers under journal register, purchase under purchase register and sale under sale register.

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