Illustration:- M/s XYZ Limited returned the material to M/s Morning Place and send the following debit note to them:-

DEBIT NOTE NO. 82
DATE OF DEBIT NOTE 31.03.12
AMOUNT 5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?

Solution:

Debit Note is the part of journal voucher. All entries relating to debit notes, are made as journal voucher.

First of all, Debit Note shall be prepared for purchase returns above transaction. Though, journal voucher also can be prepared for the above mentioned transaction but to keep separate details of purchase returns, it is advisable to prepare debit notes. Debit notes are the part of journal voucher only. The entry for above transaction will be prepared as follows:-

M/S XYZ LIMITED

DEBIT NOTE

DATE: 31.03.12

PARTICULARS

AMOUNTIN RUPEES
DEBIT: MORNING PLACE

5250/=

TOTAL

5250/=

CREDIT: PURCHASE RETURN ACCOUNT

5250/=

TOTAL

5250/=

(BEING GOODS RETURNED TO M/S MORNING PLACE AS PER OUR DEBIT NOTE NO. 82 DATE 31.03.12)

Now, we shall enter above Purchase Voucher in tally as under:

  • Open Tally program.
  • Select your Company. In our case, we shall select M/s XYZ Limited.
  • Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
  • Now, the following screen will appear:-
  • Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.
  • You want to enter a Debit Note. See in right side. There are lots options available. One of those options is ‘CTRL F9 – Debit Note’
  • Select ‘Debit Note’.
  • Now, select date icon or press’F2’ key.
  • A box will show ‘Voucher Date’
  • Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
  • Now a blank form will appear. You have to fill up the details as required in that form.
  • First, in Dr. Particular Column, you have to write Morning Place. The moment you type ‘M’ a list of account heads started with alphabet ‘M’ shall appear. You have to select ‘Morning Place’ out of that list. Debit amount column write 5250 then press ‘Enter, key.
  • In Cr. Column press ‘Enter’ key.
  • In Particulars press ‘P’ and select ‘Purchase Returns Account’ out of the list given in right side.
  • In Credit amount write 5250/= and press ‘Enter’ key.
  • In narration column write any narration which you think fit then press ‘Enter key’
  • Now the screen will be as under

  •  Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.
  • After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

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