Illustration:- M/s XYZ Limited purchased stationery items form M/s Prince Stationers as per details given below:-

BILL NO. 105
BILL DATE 31.03.12
AMOUNT 5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?

Solution:

First of all, Journal Voucher shall be prepared for the above transaction because the stationery is not a trading item and the stationery is purchased on credit also. The entry will be prepared as follows:-

M/S XYZ LIMITED

JOURNAL VOUCHER

DATE: 31.03.12

PARTICULARS

AMOUNTIN RUPEES
DEBIT: PRINTING & STATIONERY EXPENSES A/C

5250/=

TOTAL

5250/=

CREDIT: M/S PRINCE PRINTERS

5250/=

TOTAL

5250/=

(BEING STATIONERY PURCHASED FROM M/S PRINCE PRINTERS AS PER THEIR BILL NO. 105 DATE 31.03.12 ENCLOSED)

Now, we shall enter above Purchase Voucher in tally as under:

  • Open Tally program.
  • Select your Company. In our case, we shall select M/s XYZ Limited.
  • Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
  • Now, the following screen will appear:-
  • Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.
  • You want to enter a Journal Voucher. See in right side. There are lots options available. One of those options is ‘F7 – Journal’.
  • Select this icon with the help of mouse or press ‘F7 key’.
  • Now, select date icon or press’F2’ key.
  • A box will show ‘Voucher Date’
  • Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
  • Now a blank form will appear. You have to fill up the details as required in that form.
  • First, in Dr. Particular Column, you have to write Printing & Stationery Expenses A/c. The moment you type ‘ M’ a list of account heads started with alphabet ‘P’ shall appear. You have to select ‘Printing & Stationery Expenses A/c’ out of that list.
  • In Debit amount column write 5250 then press ‘Enter, key.
  • In Cr. Column press ‘Enter’ key.
  • In Particulars press ‘P’ and select ‘Prince Printers’ out of the list given in right side.
  • In Credit amount write 5250/= and press ‘Enter’ key.
  • In narration column write any narration which you think fit then press ‘Enter key’
  • Now the screen will be as under

  •  Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.
  • After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

RELATED TERMS:

  • Learn Accounting, Free Accounting Tips
  • General Accounting Terms
  • General Tips Relating to Indian Income Tax Act
  • Free Tally Learning
  • General Tips Relating to Sales Tax-VAT
  • General