Purchase day book is also called as purchase book or purchase register. All the credit purchases are recorded in purchase day book. The purchase day book is being written with the help of the purchase vouchers. Please note that the cash purchases are recorded in cash book only. Purchase day book contains the following columns:-

  1. Date of entry
  2. Date and Invoice no. of suppliers
  3. Name and address of suppliers
  4. Name of the items purchased
  5. Quantity
  6. Rate per unit
  7. Purchase amount.
  8. Excise duty on purchase (if applicable)
  9. Sales tax amount on purchase (if applicable)
  10. Trade discount
  11. Total amount
  12. Ledger folio.

The pages of purchase day book are always serially numbered. All above mentioned columns are self explanatory except ledger folio. regarding the ledger folio, when the amount of purchase bill is posted to individual account of supplier then the ledger folio account is filled up. The total of purchase book may be done on daily basis or weekly basis or fortnightly basis or monthly basis according to the size of transactions or requirement of the management. The totals of purchase, excise, sales tax, trade discount are posted in respective accounts into ledger. The column of purchase day book can be reduced or increased as per the information required by the business firm.

Illustration:

M/s XYZ Limited made the following purchases as per details given below:-

Date Particulars Amount(In Rs.)
01.04.12 Goods purchased from M/s Morning Place as per their bill No. 104 dated 01.04.12  (Central Purchase against C Form)

20400/=

03.04.12 Goods purchased from M/s Prince Enterprises as per their bill number 2526 dated 01.04.12 (Local Purchase 5% Taxable  Rs.15000/= + Local Sales Tax Rs.750/=)

15750/=

08.04.12 Goods purchased from M/s Jay Associates as per their bill number 55 dated 03.04.12 (Local Purchase 5% Taxable  Rs.12000/= + Local Sales Tax Rs.600/=)

12600/=

16.04.12 Goods purchased from M/s Morning Place as per their bill No. 115 dated 04.04.12  (Central Purchase against C Form)

25500/=

25.04.12 Goods purchased from M/s Prince Enterprises as per their bill number 2755 dated 20.04.12 (Local Purchase 5% Taxable  Rs.17000/= + Local Sales Tax Rs.850/=)

17850/=

28.04.12 Goods purchased from M/s Jay Associates as per their bill number 67 dated 26.04.12 (Local Purchase 5% Taxable  Rs.13000/= + Local Sales Tax Rs.650/=)

13650/=

Prepare the necessary vouchers for above purchase transactions and enter those vouchers in to purchase register.

Solution:

From above transactions, following purchase voucher shall be prepared:-

Purchase Voucher

Date: 01.04.12

Central Purchase Against ‘C’ Form Account Dr. Rs. 20400/=

To M/s Morning Place                                                     Rs. 20400/=

(Being Goods purchased from M/s Morning Place as per their bill no. 104 dated 01.04.12  enclosed)

Purchase Voucher

Date: 03.04.12

Local Purchases 5% Taxable Account Dr. Rs.15000/=

Local Sales Tax 5% Account                 Dr. Rs. 750/=

To M/s Prince Enterprises                                              Rs. 15750/=

(Being goods purchased from M/s Prince Enterprises as per their bill no. 2526 dated 01.04.12 enclosed)

Purchase Voucher

Date: 08.04.12

Local Purchase 5% Taxable Account Dr. Rs. 12000/=

Local Sales Tax 5% Account                Dr. Rs. 600/=

To M/s Jay Associates                                                    Rs. 12600/=

(Being goods purchased from M/s Jay Associates as per their bill number 55 dated 03.04.12 enclosed)

Purchase Voucher

Date: 16.04.12

Central Purchase Against ‘C’ Form Account Dr. Rs. 25500/=

To M/s Morning Place                                                     Rs. 25500/=

(Being Goods purchased from M/s Morning Place as per their bill no. 115 dated 14.04.12  enclosed)

Purchase Voucher

Date: 25.04.12

Local Purchases 5% Taxable Account Dr. Rs.17000/=

Local Sales Tax 5% Account                 Dr. Rs. 850/=

To M/s Prince Enterprises                                              Rs. 17850/=

(Being goods purchased from M/s Prince Enterprises as per their bill no. 2755 dated 20.04.12 enclosed)

Purchase Voucher

Date: 28.04.12

Local Purchase 5% Taxable Account Dr. Rs. 13000/=

Local Sales Tax 5% Account                Dr. Rs. 650/=

To M/s Jay Associates                                                    Rs. 13650/=

(Being goods purchased from M/s Jay Associates as per their bill number 67 dated 26.04.12 enclosed)

After above purchase vouchers are prepared, the purchase register shall be written as follows with the help of the vouchers:-

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